Add an Operating Expense

You enter an operating expense once: its amount, how often it is charged and from when. Profitario then books it on the right days and deducts it from your Net Profit. This guide covers recurring expenses such as rent or salaries and one-time expenses.

Where

In the sidebar, open Expenses, then Operating, and click Add Expense.

Who

Every store with fixed costs.

Time

About 2 minutes per expense.

Updates

An expense is booked when you save it, for every day from its start date, past and future. Orders are not recalculated.

Add an Expense#

Click Add Expense. The dialog has two steps, Details and Preview. Nothing is saved before you click Create Expense in the preview.

Scroll down in the dialog for the schedule.

In the screenshot, the bookkeeping expense runs for one year, from 1 September 2026 to 31 August 2027, so that the daily amounts are easy to read.

What Happens Next#

• The expense appears in the list as Active, and its amounts are booked right away for every day from the start date. An ongoing expense is booked ahead as well, so future days are covered without any action from you.
• Your dashboard and reports show it the next time they load. Past periods change if the start date is in the past.
• No orders are recalculated: an operating expense is not part of an order's costs.

How Billing Cycle and Distribution decide which days get an amount is explained in How a Recurring Expense Is Spread Over Days.

Limits#

• The amount is always in the store's currency. Other currencies are not converted.
• An expense belongs to the store it was created in. It cannot be shared or split across stores.
• The preview shows at most 365 days.

Common questions