Costs and expenses

Product costs, shipping, transaction fees and expenses.

37 articles

Add an Operating ExpenseYou enter an operating expense once: its amount, how often it is charged and from when. Profitario then books it on the right days and deducts it from your…Guide

How to Add Cost Changes Over Time (Price Changes)When your supplier changes a price, record it as a price change instead of typing over the old cost.Guide

How to Add Product CostsType what you pay for one unit of a product, and Profitario deducts it from every order that contains the product.Guide

How to Add Quantity-Based Costs (Quantity Breaks)Quantity breaks let a product's unit cost depend on how many units are in an order. 90 from the tenth on.Guide

Add a Shipping RuleA shipping rule says: for these orders, shipping costs this much. Rules are how you enter a flat cost per order or your own rates per country, weight or…Guide

How to Add Transaction FeesTransaction fees are the charges payment providers and marketplaces take on each order. Set them up once and Profitario deducts them from your profit…Guide

How to Add Country-Specific Costs (Cost Zones)Cost zones let a product cost a different amount depending on the country an order ships to. Use them when you fulfil from more than one place, for example…Guide

Track App and Software Subscriptions (App Expenses)Apps and software are tracked on their own page: in the sidebar, open Expenses, then App Expenses.Guide

Calculate Order Tax with Your Own RatesWith the tax source Automatic calculation, Profitario calculates the tax of each order from the order total and the rate you saved for the order's country.Guide

How Several Shipping Rules Combine on One OrderWhen more than one shipping rule matches an order, Profitario first picks one rule per item and then combines the rules of the order the way the setting…Reference

Import Shipping Costs from Your CarrierA carrier connection imports the amount you really paid for each shipment and writes it to the matching order.Setup

Find Products Without a Cost (Cost Coverage)Cost coverage tells you how much of your business already has a product cost. An order without a product cost shows too much profit, so the goal is to cover…Guide

Add Costs for Deleted Products and VariantsWhen you delete a product or variant in Shopify, its past orders stay in your history, but no cost can be matched to the item any more.Guide

Edit, End, Pause or Delete an ExpenseAn expense is always booked from its current settings, for all of its days. So every change to an expense also changes past days.Guide

How a Recurring Expense Is Spread Over DaysA recurring expense is booked on calendar days. Its Billing Cycle and Distribution decide which days get an amount, and that decides what your dashboard shows…Reference

Expense CategoriesEvery operating expense has a category. It decides where the expense is grouped in the Expense Report and in your reports. These categories are built in.Reference

How to Add Rule-Based Expenses (Automatic Order Costs)A rule-based expense adds a cost to every order automatically, calculated from a formula instead of typed in order by order.Guide

How Order Tax Affects Your ProfitOrder tax is the sales tax or VAT contained in what your customers pay. It is not your money, so Profitario deducts it from revenue before it calculates profit.Reference

Sync Product Costs with ShopifyShopify lets you store a "Cost per item" on every variant, in the pricing section of the product.SetupShopify

Import Shopify Shipping LabelsIf you buy shipping labels in Shopify, Profitario can read the price of each label from the order's history in Shopify. The import is off until you turn it on.SetupShopify

How to Manually Change the Cost of an OrderWhen one order cost differently than Profitario calculated, for example because the supplier invoice shows another amount, you can set the cost of that order…Guide

Estimate Product Costs with a Margin RuleA margin rule gives every product without a cost an estimated cost, calculated as a percentage of its selling price.Guide

How Operating Expenses WorkOperating expenses are the costs of running your business that do not belong to a single order: rent, salaries, bookkeeping, insurance, a one-off photo shoot.Reference

How Product Costs WorkA product cost is what you pay for one unit of an item you sell. Profitario deducts it from every order, so your profit is only right once your products have…Reference

Why Is My Shipping Cost Missing or Wrong?Find the symptom you see below. Each one names the cause and the fix. To see where the shipping cost of a single order comes from, open Orders, click the…Troubleshooting

Set Up Your Shipping CostsShipping cost is what you pay to get an order to the customer, not what the customer pays you at checkout.Setup

Use What the Customer Paid as Your Shipping CostWith the setting Shipping classification on Count as expense, the shipping amount a customer pays at checkout is booked as your shipping cost for that order.Guide

Set Shipping Rates by Weight or Quantity (Tiers)A tiered shipping rule charges by how heavy an order is or how many items it has. Use it when your carrier prices parcels in weight bands, or when larger…Guide

Sync Product Costs from Your SupplierWith a supplier integration, Profitario does not use a fixed cost per product. It imports your orders from the supplier with the amount the supplier charged…SetupDSersAliExpress Extension

Choose Where Order Tax Comes From (Tax & VAT)Choose whether Profitario takes order tax from Shopify or from your own rates per country, with guides for input VAT, ad spend tax and single orders.Setup

Why Transaction Fees Sometimes Appear LaterYou may notice that the Txn Fee column on the orders list shows a clock icon on a recent order instead of an amount.Troubleshooting

Import Product Costs from a CSV or Excel FileWith many products, a spreadsheet is faster than typing costs one by one. Download a template with all your variants, fill in the costs in Excel or Google…Guide

Use the Tax Charged in ShopifyWith this tax source, every order uses the total tax that Shopify reports for it. It fits almost every store: any store that charges tax through Shopify,…SetupShopify

What Is the Handling Cost?Handling (also called the handling fee) is an optional cost per unit sold that comes on top of the unit cost of a product: the box, the insert, the pick and…Reference

Where Expenses Appear on the Dashboard and in ReportsOperating expenses lower your Net Profit. This guide shows the row or report that holds them on each page.Reference

Which Product Cost Applies to an OrderAn order can have several costs for the same item at once: the cost you saved on the Product Costs page, the amount your supplier charged, and a cost you…Reference

Which Shipping Cost an Order GetsAn order can have a shipping cost from several places: a cost you typed on the order, a carrier or label, the amount the customer paid, and your shipping rules.Reference